I have been thinking a lot about my internship days and how intense it was for me at the beginning. I was somehow always confused when I started. It took me a while to figure out how to use a google calendar.
I remember one particular day when my supervisor asked me to do a competitive analysis.
He said something along the lines of
Come up with something, ask for help if you can't figure it out.
I went online and came up with something and as a superstar that I am. The first one was alright. The next step was to set up interviews where I speak to potential users. Later on, during a check-in, he explained to me that all I had done was a product discovery and we used those things to reduce uncertainty and identify competitive gaps.
Right now, I can’t stop thinking about how I failed to document these processes for the person that would replace me. Well, maybe the person will have fun figuring it out like I did but then I really should have documented all these processes.
The big question for me would have been; how do I document all those processes?
Do I just express myself in a google doc or a notion doc?
That's the problem, just typing away and telling long stories can be a headache. Funny enough, a lot of companies use that method to manage information, they leverage a knowledge base and stack it up with documentation which is just hard to read and sometimes it can be very hard to find what is said as actionable.
According to research by Microsoft, the attention span for the average person is at 8 seconds but then it's unclear as to what kind of tasks that's pertaining to. But some interesting stats is that people read only about 28% of a webpage. It’s not exactly efficient to share lengthy documentation if you want quick results.
There needs to be a way for managers and businesses to keep a repository or library of processes for different functions, especially in cases when the same person conducting these processes may not be in the company tomorrow.
Well, I wouldn't be writing this piece if there wasn't a way.
Beezop makes it easy for businesses to store and communicate processes with checklists.
All the problems before:
Hard to understand
Action points that are hard to find
Beezop solves all these problems with a platform that helps you store, manage and assign processes that power your business operations.
You share action points in a brief and understandable manner without ever switching context.
Beezop was designed to make sure you never drift from context unless you are hell-bent on confusing your colleagues.
Stuff I Love About Beezop:
Easy Process Creation Process:
Setting up processes on Beezop is super easy. Just jump to Process and add all the steps. You can share these processes with anyone who might need them and edit them afterwards.
Great Explainer Videos:
As simple as Beezop is, there are a bunch of Explainer videos on possible areas that may cause confusion for anyone. They literally are not assuming you'd find the product easy to use. They want to help.
I came to realise that Beezop was coined from "Biz Ops" which means "Business Operations". That means it can be used to store processes for a wide range of business operations related to Human Resources, Finance, Legal and Compliance, Sales, Product etc.
Some specific use cases would be:
Creating Onboarding Procedures:
For interns and even full-time employees to inform them on all they need to catch up on. A Beezop process called; “The Next 60 Days” would be super helpful during onboarding to help people get acquainted with them.
Defining themes for documentation:
There are certain cases where people need clear guidance on how to approach documentation, there is no reason why people cannot use Beezop as a way to show beginners what steps they need to take.
I am thinking about this for product teams where there isn’t a lot of organisation in how people approach product development, there aren't clear tasks that need to be completed before moving on to the next one especially when these tasks are dependencies. Leveraging Beezop as a way to pen down these tasks and make them available to teams as a guide would improve their productivity and effectiveness.
If I Worked At Beezop
So for Beezop, I think there should be an infrastructure play for companies that need to embed a process library powered by checklists in their own products.
For instance, companies building Enterprise Resource Planning(ERP) software can power their task and process library with Beexop.
Beezop already has a great User Experience and offering that experience as a plugin or API would be great for businesses. It would also be great to sell to companies seeking to embed process management in their back office and work.
Other potential initiatives for Beezop would be integrations into tools that companies are already familiar with. There could be integrations with slack and project management tools like Jira to help companies embed their processes as they work.
If you work at a firm where you need to always jump on a call to get clarity on repeated tasks, you should recommend Beezop to your firm and get them to make your life and their lives easier.
You get a free trial when you use Beezop, check it out here.
I particularly like how I keep discovering new products from your reviews and spotlights. Amazing as usual👏
Hi Ija. Really love these reviews and how I’m constantly discovering new product. I particularly admire your ability to identify product use cases across such different fields.
I think beezop or even just a process that mimics it’s core functionality is necessary for any workplace. Having every new hire figure out processes for managing work is ridiculously inefficient for beezops (business operations. Pardon the geeky pun)
If it is done more than once, document it.